Job Opportunities

Office Manager/Bookkeeper

Ukrainian World Congress is looking for a reliable and customer-focused Office Manager/Bookkeeper to lead day-to-day office administration and full cycle of bookkeeping at UWC Head Office in Toronto.  

This is an exciting opportunity to join a growing collaborative team at a dynamic international non-profit organization. This is a permanent full-time in-office position in Toronto, with some remote working options possible (in line with public health guidance).  

KEY RESPONSIBILITIES:

  • Office Administration, Database Management and Record Keeping
  • Financial Record Management, Reporting and Payroll Administration
  • Calendar Management & Scheduling Assistance 

DUTIES:

  • Provide general office administrative support to the Ukrainian World Congress and Ukrainian World Foundation, including filing, answering customer inquiries, mailing correspondence
  • Manage office equipment/stationery procurement, liaise with office property management and suppliers, ensure adherence to safety and hygiene office best practices 
  • Maintain calendars, schedule appointments, prepare materials/reports for meetings (including for Board meetings, Annual General Meeting etc)assist with community event organization & management (including virtual events)
  • Create document templates, produce memos, letters, presentations and meeting minutes as assigned
  • Process payroll, accounts payable and receivable, ensure timely payments to suppliers, prepare bank reconciliations 
  • Manage staff timesheets & vacation records, assist with new staff recruitment and managing summer office interns (as required) 
  • Prepare monthly, quarterly and annual financial reports for Executive Director/Board, prepare and submit relevant CRA reports/income tax receipts, prepare documents for UWC Chartered Accountant and Audit Committee 
  • Manage and maintain UWC databases and legal records, timely enter and update customer/donor data 
  • Other duties as assigned

POSITION REQUIREMENTS:

  • At least 2 years experience in office administration and/or bookkeeping
  • In-depth knowledge of Quick Books Pro, experience with QuickBooks Non Profit an asset
  • Minimum 2 years payroll processing experience (Canada)
  • CRM (ie ZohoDonorPerfect) experience advantageous
  • Advanced MS Office Suite proficiency (MS Excel, Word, Outlook, Powerpoint, and OneDrive). The ability to learn new software quickly is a plus! 
  • Advanced English and Ukrainian language proficiency (oral and written)
  • Strong organizational skills and outstanding customer focus
  • Ability to problem solve, multitask and work independently
  • Non-profit experience (volunteer or paid) an asset, previous engagement in the Ukrainian Canadian community an asset
  • Business Administration/Bookkeeping Program Diploma/Certificate is advantageous 
  • Customer service background and experience an asset

We offer:

  • a competitive remuneration package
  • a collaborative and flexible working environment
  • meaningful work with lots of opportunities to develop world-class skills
  • a unique culture of people turning their strong faith in Ukraine’s future into action 

The applicant must be legally entitled to work in Canada. Please send your CV, cover letter (in English and in Ukrainian), and salary expectations before November 17, 2021, to [email protected]. Please indicate the position title in the subject line. Please note that only those candidates selected for the interview will be contacted. 

 

Fund Development Manager

Are you a natural relationship-builder with expertise in fundraising or marketing & communications? Are you excited about leading the Annual Giving, Major Gifts and Stewardship Programs at a unique global non-profit organization? Do you enjoy cultivating connections, building partnerships and making a difference in your community? If so, this is the place for you!

UWC is looking for a passionate, strategic and innovative Fund Development Manager to strengthen community engagement and donor relationships, as well as secure philanthropic commitments from individuals, foundations and corporations. Reporting to the Executive Director and working closely with the VP Development & Fundraising, the successful candidate will nurture meaningful relationships with existing and prospective donors, develop fundraising plans, design campaigns and marketing materials, manage the donor database and assist with special events.

The successful candidate must be legally entitled to work in Canada or the USA, able to work remotely with occasional travel required (in full compliance with relevant public health guidelines and directives from authorities)..

KEY RESPONSIBILITIES:

  • Jointly with the Executive Director and VP Development, design and implement a comprehensive fund development plan (including annual giving, major gifts, planned giving, special events, stewardship) to enhance donor relations and deliver annual revenue targets
  • Identify, qualify, cultivate, steward and solicit a portfolio of major donor prospects (corporate, foundations, individuals)
  • Coordinate with key staff and volunteers to deepen stakeholder relationships and advance overall fund development goals
  • Plan, manage and deliver fundraising campaigns and events
  • Ensure the integrity and accuracy of the development database, and compliance to relevant tax authorities guidance (Canada/US)
  • Draft and coordinate fundraising communications and mailings
  • Regularly report to the Board and Executive Director on fundraising progress, challenges and opportunities

This position requires strong leadership skills, system, and strategic thinking, strong project management skills, the ability to understand donor relations, work in fast paced environment to meet ambitious targets and deadlines.

KEY QUALIFICATIONS:

  • Undergraduate degree in Fundraising, Business or Communications
  • Minimum 5 years experience in fundraising and/or business development/marketing/communications
  • Excellent communication skills, both written and oral, with superior organizational skills
  • Strong computer skills (Microsoft Office, G-suite etc), experience with Donor Management databases an important asset. Ability to learn new software quickly a bonus!
  • Experience working in the not-for-profit sector
  • CFRE designation is not required but considered an asset
  • Fluency in Ukrainian language and solid understanding of the Ukrainian communities in North America an important asset
  • Experience in volunteer (or paid) work in Ukrainian community organizations an important asset

We offer:

  • a competitive remuneration package.
  • a dynamic and truly global working environment.
  • meaningful work with lots of opportunities to develop world-class skills.
  • a unique culture of people turning their strong faith in Ukraine’s future into action.

The applicant must be legally entitled to work in Canada or the USA. Please send your CV, cover letter (in English and in Ukrainian) and salary expectations to [email protected]. Please indicate position title in the subject line. Please note that only those candidates selected for the interview will be contacted.

 

 

Discover diverse and exciting career opportunities with the UWC dynamic global team. We are growing our team and are looking for talented professionals committed to the mission and priorities of the Ukrainian World Congress. Even if there isn’t an open position listed, please forward your resume to [email protected].
We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Founded in 1967, the Ukrainian World Congress (UWC) is the international coordinating body for Ukrainian communities in the diaspora representing the interests of over 20 million Ukrainians living in over 60 countries. The UWC was recognized in 2003 by the United Nations Economic and Social Council as a non-governmental organization with special consultative status and obtained in 2018 participatory status as an international non-governmental organization with the Council of Europe.